Trips
CMC Club Trips Policy
Volunteer organised club trips are the heart and soul of the Canterbury Mountaineering Club. Many members will have had their first alpine experiences on club trips. And many will also have organised trips, helping other members enjoy our alpine environment.
If you're thinking of joining or organising a trip, here are some guidelines on what to expect.
How to organise a club trip
Download a fill out the How to Lead a CMC Club Trip Form
Send your completed form to the Trips Coordinator at [email protected]
The trips coordinator will load your trip to the CMC Trips Page and advertise your trip within the club.
Once people have begun to sign up, the trips coordinator will show you how to download the participant information.
- You can use this information to decide if someone is suitable to join you trip.
- You can then accept or decline their sign up application through the CMC website.
- You can also reach out to participants if you need to discuss their suitability in person.
- Once you have accepted participants, it is recommended that you create a group chat (e.g. WhatsApp, Facebook etc) and begin hashing out the finer details of your trip.
- And finally, go on your trip, have an adventure and don't forget to share your post-trip report and photos with the club!!
Remember: The CMC trips coordinator is there to support you in all aspects of preparing for your trip! Please reach out to them if you have any questions or concerns.
Resources
The day before or morning of your trip, use the CMC Daily Weather and Avalanche Evaluation Form to assess the weather and avalanche hazards you may encounter on your trip and how you plan to manage these.
The Example Gear Lists can also be used to assist with your trip planning.
Responsibilities of a Trip organiser
Trips should be fun for everyone. They are not very hard to organise and can be very rewarding. Choose a mountain, peak, hill, traverse, route, crag, or whatever and get out there and meet some keen club members!
You cannot be responsible for the safety of every member of the group, but you should aim to help trip participants make their own informed decisions about the proposed trip both before and during the trip.
Choose a realistic goal for the time available and give prospective group members an idea of the amount of effort required to achieve the stated goal.
Set a group size limit based on your experience, the goal, time available and group fitness and experience.
Let the group know what skills and equipment are needed when they sign up so that everyone is prepared.
Organise travel arrangements at the earliest opportunity and let everyone know how much they should expect to pay for transport costs (petrol, wear and tear).
Prepare and leave trip intentions with at least one responsible individual. The intentions should include a latest return time/date which would trigger a search initiated by the responsible individual(s) and involving the relevant authorities (Police, SAR, etc).
If someone on the trip voices their concern about a situation it is up to you (with the help of the group) to find a solution, where possible. This might sometimes involve everyone turning around.
Responsibilities of a Trip Participant
Remember that CMC Club trips are voluntary activities. Mountaineering involves risk. It cannot be regarded as absolutely safe. Indeed, hazard and risk are part of the challenge of mountaineering.
You are responsible for managing your own safety. The CMC is not responsible for your safety. If you are uncomfortable with any situation it is up to you to let your Trip Organiser, or other members of your group (if the trip has split objectives), to know straight away.
Be prepared to drive or pay transport costs (petrol, wear and tear) as determined by the Trip Organiser.
Make sure you are as fit and healthy as possible.
Make sure you have a clear idea of the trip's goals and what will be required of you to achieve those goals. Obtain a relevant map and know where you are going, what type of terrain is involved, what gear you will need and the knowledge of how to use it.
Be honest to your Trip Organiser about how much experience you have and accept that the Trip Organiser might not accept you on the trip if he/she thinks you are not experienced enough.
If you discover that you cannot go on the trip then let the Trip Organiser know as soon as possible so that another person can take your place.
